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MINUTES OF A
REGULAR MEETING OF THE BOARD OF DIRECTORS |
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July
02, 2002
A regular meeting of the Board of Directors was called to order
at 7:30 p.m. by President Cynthia G. Jones. Boardmembers present
were: President Cynthia G. Jones, Vice President Richard W.
Rose, Director Daniel J. Scannell, and Director G.T. (Tom) McCormick.
Director Jeffrey G. Hansen had an excused absence. District
staff present were: Bert Michalczyk, General Manager; David
Behrens, Principal Engineer; Lori Rose, Financial Services Manager/Finance
Officer; Mary Gordon, Human Resources Manager/Public Information
Officer; Robert B. Maddow, General Counsel; and Nancy Gamble
Hatfield, District Secretary.
1. CALL TO ORDER
2. PLEDGE TO THE FLAG
3. ROLL CALL
Hansen, Jones, McCormick, Rose, Scannell
4. SPECIAL ANNOUNCEMENTS/ACTIVITIES
5. PUBLIC COMMENT
(meeting open to the public) - 7:32 pm
6. REPORTS
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A.
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Reports
by General Manager and Staff
Event Calendar
– General Manager Michalczyk reported on the following: |
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The
fluoride incident analysis from June is nearly complete
and will be presented to the Board at the Special meeting
on July 9, 2002. Since the Water Committee will meet that
same afternoon, the report will first be presented to
the Committee and then later that evening to the full
Board. |
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The
Federal Government will be awarding the contract for wastewater
services to the Federal Correctional Institution (FCI)
in the next few business days. They received the District’s
proposal and will shortly wire funds for the connection
fee. |
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Public
Information Officer Mary Gordon reported on the recent
press release about the eaglets impacting construction
of Reservoirs in eastern Dublin. President Jones requested
that recent press releases be discussed at Board meetings
so Directors could be well informed if they receive related
phone calls from the public. |
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B.
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Committee
Reports |
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Special
Public Information |
June 19, 2002
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LAVWMA |
June 19, 2002
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Special
Water Resource |
June 20, 2002
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DERWA |
June 24, 2002
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Personnel
Relations |
June 25, 2002
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President Jones invited comments on recent committee
activities. Directors felt the available staff reports
adequately covered the many matters considered at
committee meetings and only added a few comments about
some of the committee activities.
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7.
APPROVAL OF MINUTES – Regular Meeting of June 18,
2002
Director Scannell MOVED for approval of the June 18, 2002 minutes.
Director McCormick SECONDED the MOTION.
V.P. Rose stated he had a question on the June 18 minutes, page
8 in the first full paragraph, in the third sentence. After
discussion and further clarification, the sentence was revised
to read as follows: “The proposed change is to give BLC
a 50% credit against fees beginning immediately and continuing
into the future until the loan is discharged.
Directors Scannell and McCormick agreed to the proposed amendment,
and the MOTION CARRIED with FOUR AYES, ONE ABSENT (Hansen).
8. CONSENT CALENDAR
Director McCormick MOVED for approval of the items on the Consent
Calendar. V.P. Rose SECONDED the MOTION, which CARRIED with
FOUR AYES, ONE ABSENT (Hansen). |
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A.
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Warrant
Request:
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9. BOARD BUSINESS |
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A.
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Turnout 3A (aka Turnout 4) Relocation Project, Phase 2
– Chemical Feed System (98CV014): Request to
Accept Project and Authorize Filing of Notice of Completion
Principal Engineer David Behrens reported that this item
was to request acceptance of Turnout No. 3A for installation
of a fluoride system. The project work was performed by N.V.
Heathorn and awarded on January 13, 2000. The original agreement
was for $290,559, and with three change orders the total project
cost was $286,280. This Turnout is located on Arnold Road
in eastern Dublin.
V.P. Rose discussed the fluoridation system and asked questions
related to whether the District must fluoridate. He asked
questions related to the funding of the fluoridation system
and asked what it costs the District to operate this system.
Mr. Michalczyk stated that he believes it is approximately
$30,000 per year to operate the fluoride system. Mr. Michalczyk
noted that after 10,000 services are connected, water agencies
are required to fluoridate unless there is an exception. One
exception is related to availability of funds to construct
and operate a fluoridation system. The General Manager was
asked to look into the availability of funds to cover the
District’s operating costs.
V.P. Rose MOVED to accept and authorize the filing of the
Notice of Completion by Minute
Order No. 02-17, for the Turnout No. 3A Relocation
Project, Phase 2 – Chemical Feed System (CIP 98CV014)
with the work performed by N.V. Heathorn. Director Scannell
SECONDED the MOTION, which CARRIED with FOUR AYES, ONE ABSENT
(Hansen).
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B.
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Recycled Water Main – Dublin Sports Grounds to County
Line, Stage 2 (21CV048): Request to Accept Project and Authorize
Filing of Notice of Completion
Mr. Behrens reported that this item was for a project acceptance
for the Recycled Water Main – Dublin Sports Grounds to
the County Line, Stage 2. This project had 2,500 lineal feet
of 24”, 30”, and 36” pipe. This project was
awarded on June 5, 2001. The original amount of the agreement
was for $891,755. There were eleven change orders for a total
project cost of $1,003,477.
President Jones noted that this project was oversized to accommodate
infrastructure for DERWA. DSRSD fronted the money for the
DERWA project.
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Reimbursement of DSRSD’s investments
for the oversized pipelines up Dougherty Road
• Avoided costs for wastewater disposal
• Proposition 13 grant sharing
• Water Resources Development Act (WRDA) grant sharing
• Assurances of Schedule A water
• Alameda County Water District (ACWD) salt mitigation
cost sharing
• Management of cash flow during design
• Performance assurances for design
• Ownership/operation/design of facilities
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Director McCormick MOVED to accept and authorize the filing
of the Notice of Completion by Minute
Order No. 02-18, for the Recycled Water Main –
Dublin Sports Grounds to County Line, Stage 2 project (CIP
21CV048) with the work performed by McGuire and Hester. Director
Scannell SECONDED the MOTION, which CARRIED with FOUR AYES,
ONE ABSENT (Hansen).
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10. BOARD MEMBER ITEMS
V.P. Rose requested that the Board schedule a Special Board
meeting at the end of July for a discussion on Clean Water
Revival matters. He suggested that it begin in the early evening.
Director Scannell commented that the local school boards now
have their meetings televised.
11. CLOSED SESSION
At 9:45 p.m. the Board went into Closed Session.
Conference with Legal Counsel – Existing litigation pursuant
to Government Code Section 54956.9(a). Two Cases
– Zone 7 v. Regional Water Quality Control Board
– City of Pleasanton v. Regional Water Quality Control
Board
12. REPORTS FROM
CLOSED SESSION
At 10:10 p.m. the Board came out of Closed Session. There
was no reportable action taken.
13. ADJOURNMENT
President Jones adjourned the meeting at 10:11 p.m.
Respectfully submitted,
Nancy Gamble Hatfield
District Secretary
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